Office Administrator

We are seeking a highly organized and proactive Junior Office Administrator to join our team. This entry-level position is ideal for someone looking to start their career in office administration and gain hands-on experience in a dynamic workplace. You’ll support daily office operations; help maintain an efficient and organized work environment and assist various departments with administrative tasks.

Key Responsibilities:

• Greet and assist visitors in a professional and friendly manner
• Answer and direct phone calls and emails
• Maintain office supplies inventory and place orders when necessary
• Assist in scheduling meetings, preparing agendas, and taking minutes
• Help with data entry, filing, and document management
• Support the HR or finance team with basic clerical tasks (e.g., photocopying, scanning, organizing files)
• Ensure common areas such as meeting rooms and kitchen are tidy and well-stocked
• Handle incoming and outgoing mail and deliveries
• Perform other administrative duties as assigned

Requirements:

• High school diploma or equivalent; additional certification in Office Administration or in Accountancy
• Basic knowledge of bookkeeping principles and familiarity with tools like Excel or accounting software 
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent communication and interpersonal skills
• Strong attention to detail and time management abilities
• Willingness to learn and take initiative

What We Offer:

• A supportive and friendly team environment
• Opportunities for growth and career development
• On-the-job training and mentorship

Do you have the necessary skills and experience for this role? For more information or to submit your application, email admin@otech.com.mt or call us on 21805496.